Privacy Notice

All or the vast majority of the information that we hold about you is provided to us by yourself when you seek to use our services or you are employed by us or work with in various capacities. We will tell you why we need the information and how we will use it.

Personal data is any information that can be used to identify an individual, and it can range from the most basic of details such as contact information through to more complex data.

Identification can be by the information alone or in conjunction with any other information. The processing of personal data is governed by both the General Data Protection Regulation (the GDPR) and the Data Protection Act 2018.

However, not all personal data is considered equal. There are two different categories: ‘personal data’ and ‘special categories of personal data’.

We collect and process both personal data and special categories of personal data as defined in the GDPR. This includes:

• Personal and family information, including names, dates of birth, and personal contact details;
• Financial details such as financial status and bank details;
• Records of goods and services relevant to Chambers;
• Records of education, training and employment;
• Other personal information relevant to the provision of legal services, including information relevant to the specific instructions given in a case.

Sensitive and special data including:

• Information about physical and mental health;
• Racial or ethnic origin;
• Political opinions;
• Religious, philosophical or other beliefs;
• Trade union membership;
• Sex life or sexual orientation;
• Genetic and biometric information of natural persons

In most circumstances you will provide us with personal data when you get in touch with us whether this is to assist your barrister in the provision of legal services or when you are employed by us or are a member of chambers or provide services to us.

Chambers may also obtain information from third parties, parties involved in legal proceedings, such as witnesses, courts, tribunal. In addition, we may obtain information from other employees, contractors and referees and individual members of chambers. Information may also be supplied by suppliers of goods and services, government departments, and public records including the media.

Chambers complies with its obligations under the GDPR:

• by collecting and retaining only data necessary to pursue Chamber’s legitimate business interests;
• by ensuring that appropriate technical measures are in place to protect personal data;
• by keeping personal data up to date;
• by storing and destroying data

Chambers may use your personal information for the following purposes:

• Direct your enquiries to the appropriate barrister;
• Process or support payments for goods and services;
• Maintain the safety, security and integrity of our services;
• Investigate and address your concerns or any complaints relating to our services;
• Communicate with you about services, news, updates and events;
• Investigate or address legal proceedings relating to your use of our services or as otherwise allowed by applicable law;
• Make statutory returns as required by law;
• to promote and market the services of the Barristers;
• to assess applications for and provide: tenancy, pupillage, mini-pupillage and work-shadowing opportunities;
• to facilitate work experience;
• to fulfil all regulatory and operational obligations as employers;
• to publish legal judgments and decisions of courts and tribunals;
• to carry out anti-money laundering and terrorist financing checks;
• to comply with COVID-19 Track and Trace regulations;
• as otherwise required or permitted by law

We do not use automated decision-making in the processing of your personal data. We do not use automated profiling.

The General Data Protection Regulation (GDPR) requires all organisations that process personal data to have a Lawful Basis for doing so. The Lawful Bases identified in the GDPR are:

• Consent of the data subject
• Performance of a contract with the data subject or to take steps to enter into a contract
• Compliance with a legal obligation
• To protect the vital interests of a data subject or another person
• Performance of a task carried out in the public interest or in the exercise of official authority vested in the controller
• The legitimate interests of ourselves, or a third party, except where such interests are overridden by the interests, rights or freedoms of the data subject.

It may be necessary to share your information with the following:

• Delivery partners;
• Our business partners;
• Any other party where we ask you and you consent to the sharing;
• Our legal advisors in the event of a dispute or other legal matter;
• Law enforcement officials, government authorities, or other third parties to meet our legal obligations;
• IT Support services;
• Professional advisers and consultants engaged in the course of running of Chambers;
• Regulatory bodies including the Bar Standards Board and the Legal Ombudsman;
• Recruitment agencies;
• Other barristers Chambers;
• Prosecution authorities;
• Courts and tribunals;
• Members of Chambers including Barristers and trainee Barristers;
• Advisers and other parties involved in any matter you discuss with us, or engage a member of Chambers to act on, such as professional clients, lay clients and professional clients;
• Next of kin for employees and members;
• The intended recipient, where you have asked Chambers to provide a reference;
• The general public in relation to the publication of legal judgments and decisions of courts and tribunals;
• Any Public Health Authority in relation to any Covid-19 Track and Trace

Except for the reasons set out above Chambers will not share your personal data with third parties without obtaining your prior consent. Any third parties that we may share your data with are obliged to keep your details securely, and to use them only to fulfil the service they provide on our behalf.

We do not transfer any personal data to third countries or international organisations.

We retain your personal data while you remain a client, member, pupil or employee unless you ask us to delete it. Our Retention and Disposal Policy (copy available on request) details how long we hold data for and how we dispose of it when it no longer needs to be held. We will delete or anonymise your information at your request unless:

1. There is an unresolved issue, such as claim or dispute;
2. We are legally required to retain the data to meet out legal, statutory and regulatory obligations;
3. There are overriding legitimate business interests, including but not limited to fraud prevention and protecting clients’ safety and security.

Under the GDPR, you have a number of rights that you can exercise in certain circumstances. Where those circumstances are established, you may have the right to:

• Ask for access to your personal information and other supplementary information;
• Ask for correction of mistakes in your data or to supplement information Chambers holds on you;
• Ask for your personal information to be erased;
• Receive a copy of the personal information you have provided or have this information sent to a third party;
• Object at any time to processing of your personal information for direct marketing;
• Object to the continued processing of your personal information;
• Restrict Chambers processing of your personal

If you want more information about your rights under the GDPR please see the Guidance from the Information Commissioners Office on Individual’s rights under the GDPR.

If you want to exercise any of these rights, or for any further enquiries relating to data protection at Chambers please contact gdpr@9parkplace.co.uk

You may also raise a complaint directly with the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.

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